B3 Form reports are prerequisites for the custom processing of shipments. Most large businesses prefer to outsource their customs processes to outsourcing partners considering the precision and time involved in this activity. Outsourcing B3 Form Building Process will not just cut down on the time and effort but will prevent the risks of erroneous form filling, which may lead to serious problems during customs clearance. The best part is that outsourcing will help the businesses to concentrate on the core activities as well.
The rather complicated logistics documentation and requirements to deal with international carriers and a thorough knowledge of customs rules and regulations are highly essential in the B3 form building process. We have an enviable track record and hands-on experience for preparing and submitting highly precise and timely customs documentation for Canadian customs brokerage companies to facilitate a smooth transportation of goods required by the Canada Border Services Agency (CBSA) entering or leaving Canada. B3 Form, which is a document of Canada Customs Coding, provides crucial information on origin, tariff classification and value of the cargo for determining customs duties and tax rates.
B3 form building process outsourcing helps customs brokerage companies to submit their invoices for each shipment they handle, thereby facilitating speedy movement of goods across the border. To transport goods between the US and Canada, the B3 form is necessary and any discrepancies in this form can lead to shipping delays and supply chain obstructions that could cause loss to the companies. Outsourcing is the best way to cut back on turnaround time, increase the level of accuracy in processing and ensure timely processing of large volumes of transactions.
Here are the five steps involved in the B3 form building process
1. Scanning the documents
The first step in the B3 form building process is scanning all the documents related to the shipment and converting them into images. These documents are uploaded on a secure server for data entry. The scanned documents can also be sent to the service provider by email.
2. Indexing and sorting
Indexing will help the easy access of data from the database in any specific order like city or state. It will save a lot of time in retrieving shipping documents and will prevent the risks of omissions or duplications.
3. Verifications of documents
During this phase scanned invoices and documents are picked up based on shipment value and priority. The invoices are verified before the data entry process starts.
4. B3 form data entry
B3 form data entry involves sourcing information from multiple documents. All the relevant details like the country of export, country of origin, purchase order, customs duty, discounts and date of direct shipment are entered in the B3 form.
5. Quality Check
Quality checks are carried out to make sure that the entries in the B3 form are accurate without any omissions and erroneous entries. The B3 form is submitted only after the details are verified by a QA expert. Any error in the B3 form can result in shipment delays, so this phase in highly crucial. If any errors are spotted, these will be highlighted to the designated Project Manager for correction or clarifications from the customer.
B3 forms have to be accurate to ensure hassle-free transportation of goods across the borders. Apart from holding back the shipments, errors can invite stringent penalties. The final accounting package typically includes 2 copies each of the Cargo Control Document (CCD); an invoice; Form B3; relevant permits, certificates or forms required by regulatory and governmental authorities; a Certificate of Origin (Form A), which supports the tariff slab or category being claimed by the importer/exporter.
The quality-checked B3 forms are then submitted for onward transmission. Outsource B3 form filling to the trusted partners and make sure that your documents meet the stringent standards of client brokerage companies and the regulatory authorities and ensure a speedy clearance of your shipments at the border. Need any further information? Please feel free to call us to get started.