Optical Character Recognition (OCR) can be employed in automating your document-intensive processes and workflows to optimize productivity and enhance interaction. Digital documentation using OCR will reduce the risks of errors and will easily assimilate information in a very fast manner.

digital documentation using OCR

How Does OCR Work?

OCR works by converting the scanned printed text documents into editable and searchable live text. While printed text cannot be edited, the use of OCR makes it easily editable, thereby making updating and editing easy. Digital Documentation Using OCR involves the pre-process of the document, conversion using Matrix Matching and post-processing.

Pre-processing includes various processes like line removal and segmentation among others that ensure the ultimate precision in the conversion process while making the text live. Different types of OCR algorithms are used to break down the stored glyphs into specific elements to ensure accurate differentiation of the document’s characters and will ensure high-resolution output even with images that are not of perfect quality.

OCR converts every single piece of data into a series of universal binary lines, which are then scanned, read and realigned by the computer to turn it into very high clarity data. OCR streamlines transcriptions and ensures effective mining to enhance the overall productivity.

Benefits of OCR

Faster Searches:

OCR software enables the users to retrieve data at a very high speed, which will help them to save time and effort that can be utilized for developing their core competencies. OCR will thus boost staff morale by ensuring a less paper-centric and easier working environment.

Reduced Cost:

OCR documentation will cut down on operational overheads like hiring and training manpower for data extraction and also help to save on printing and copying charges. It will make a smart option for green-themed organizations that wish to adopt an eco-friendly way of functioning by going paperless.

High accuracy

While manual data entry carries the risks of data loss and inaccuracy, OCR ensures a very high level of accuracy in the output.

Save on Storage Space:

While paper documents eat up a lot of space, OCR will help you to turn all the documents into a digital format that is easy to store and access.

digital documentation using ocr

Easy data sharing

In OCR digital documentation, the data can be made available in several different places among different users in a safe manner.