Optical Character Recognition (OCR) can be employed in automating your document-intensive processes and workflows to optimize productivity and enhance interaction. Digital documentation using OCR will reduce the risks of errors and will easily assimilate information in a very fast manner.

digital documentation using OCR

How Does OCR Work?

OCR works by converting the scanned printed text documents into editable and searchable live text. While printed text cannot be edited, the use of OCR makes it easily editable, thereby making updating and editing easy. Digital Documentation Using OCR involves the pre-process of the document, conversion using Matrix Matching and post-processing.

Pre-processing includes various processes like line removal and segmentation among others that ensure the ultimate precision in the conversion process while making the text live. Different types of OCR algorithms are used to break down the stored glyphs into specific elements to ensure accurate differentiation of the document’s characters and will ensure high-resolution output even with images that are not of perfect quality.

OCR converts every single piece of data into a series of universal binary lines, which are then scanned, read and realigned by the computer to turn it into very high clarity data. OCR streamlines transcriptions and ensures effective mining to enhance the overall productivity.

Benefits of OCR

Faster Searches:

OCR software enables the users to retrieve data at a very high speed, which will help them to save time and effort that can be utilized for developing their core competencies. OCR will thus boost staff morale by ensuring a less paper-centric and easier working environment.

Reduced Cost:

OCR documentation will cut down on operational overheads like hiring and training manpower for data extraction and also help to save on printing and copying charges. It will make a smart option for green-themed organizations that wish to adopt an eco-friendly way of functioning by going paperless.

High accuracy

While manual data entry carries the risks of data loss and inaccuracy, OCR ensures a very high level of accuracy in the output.

Save on Storage Space:

While paper documents eat up a lot of space, OCR will help you to turn all the documents into a digital format that is easy to store and access.

digital documentation using ocr

Easy data sharing

In OCR digital documentation, the data can be made available in several different places among different users in a safe manner.


The automated digital documentation using OCR will ensure absolute safety and confidentiality of sensitive data.


OCR will keep the data safe in the event of accidents like fire or flood or burglary. The best part is that the access can be limited to prevent the sensitive data reaching the wrong hands.


OCR can be utilized in organizations and businesses of every niche including healthcare facilities, finance companies, law firms, real estate & mortgage firms, and several others.

Outsourcing OCR based data entry will enable you to convert images and text to a wide variety of formats like .DOC, .DOCX, .XLS, .XLSX, .TXT, searchable .JPEG, .PNG, .GIF, .TIFF, .GIF, etc., at affordable costs. It can be used to convert survey forms, magazines, brochures, bank statements, application forms and catalogs among others.

Better customer service

OCR processing will enhance your customer services tremendously because you can search and access documents faster than never before and can provide the information that the customers may need. This can be crucial in the banking sector, credit cards or healthcare niche where customers expect quick answers to their time-sensitive queries.

You can also make use of the benefits of OCR Digital documentation to enhance your productivity and save time and money. Data entry is no longer tedious. To know more about OCR, reach out to us and we can happily answer your queries and suggest bespoke solutions.