Effective data capture and management are crucial for all business organizations. To source various data elements in multiple formats, effective data capture solutions are needed. Data management has evolved tremendously in the recent past that it is possible to store even the most voluminous data in the digital format. Businesses generate a lot of data in a fragmented form and to sort it in order, businesses need proper data capture mechanism that matches their requirement. To ensure proper data capture, organizations can resort to outsourcing data management services.

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Smart tips for Effective data capture and management

There are two types of data capture namely manual data capture and digital data capture. In manual data capture, data is keyed in manually into word processing programs like Excel or Word. This method is time-consuming and prone to errors compared to automated methods of data capture. In automated data capture, digital technology is utilized in data capture. Though this system may involve substantial set up charges and initial investment in installing technology and training manpower, the investment will pay off within a brief period as it has lower operating costs due to low manpower requirements. Businesses can also save on operational overheads by outsourcing data capture needs. It will ensure scalability and the quickest turn around time for marketers.

A premium quality database is one of your greatest assets that will enable you to make well-informed decisions and plan strategies. A well-organized database will give a panoramic view of the various facets of the organization and the data elements. So, investment in the successful organization and management of data always ensures assured returns.

Here are some tips for effectively performing data capture functions:

Smart-Cards – Small yet power-packed, smart cards ensure quick information transfer and data access. These are effective for personal verification, authentication, biometrics, etc.

Voice- Recognition– The voice in audio files is captured and converted into a usable format.

Web-Data Capture: Data is captured through the internet or intranet.

 Optical Character Recognition (OCR): Ideal to convert different types of machine-printed documents including image files and paper documents into searchable and editable data.

Magnetic Ink Character Recognition (MICR): This technology can recognize specially formatted characters printed in magnetic ink. It is commonly used in the banking industry to processing cheques and other documents. This data is also easy to read for humans.

Bar code recognition: It is well suited to process delivery notes, gift vouchers, and membership forms. Single or multiple barcodes are used in processing to reduce errors and enhance speed.

Intelligent Character Recognition – This technology can capture handwritten printed characters from image files and store in digital format.

Optical Mark Reading – By using this technology, human-marked data from forms and surveys is captured.

Magnetic Ink character Recognition – This technology is mainly used by banks to capture formatted data during the processing of cheques etc.

Role of data capture and management in business

Effective data capture and management is a labor-intensive task that may take up a lot of time and effort of your specialized in- house team. By outsourcing this crucial task you can free up your in-house resources to do what they are best at, all the while ensuring a premium quality database.

By choosing a well experienced and reliable data entry operator you can ensure that the work gets done quickly. You can get the dual advantage of access to the experts in data entry operation along with the latest software tools and technology.

Sasta Outsourcing Services has formidable global experience in delivering data management solutions for both small and big businesses. With access to proficient staff and the latest software, we ensure the best results and bespoke solutions to the customers that match their needs and budget. For more details and quotes, call us to get started.